Best Practices for Service Advisors: Creating a Winning Team




Today’s lucrative and competitive car dealerships in the fiercely competitive auto retail sector cannot depend only on selling cars. Competent managers and owners of dealerships understand that diversifying revenue streams is essential to their overall success. Your service department is one of the most crucial supplementary business units that needs to be actively maximized. For many dealerships, this is an untapped possibility.

A team of well-trained service advisors is essential to managing an efficient and optimal service department. Your service advisors must be dedicated to providing excellent customer service, professionalism, and business growth by providing the appropriate services at the appropriate times. To complete this, an efficient management procedure is needed. The dealership managers can use the seven essential procedures listed below to help their service advisors work as efficiently as possible.

1. Take an active tour. Every time a customer walks in, all of your service advisers should actively go around to find out about their complaints and provide recommendations for extra work that would be pertinent. For instance, the adviser might see physical damage during the walkaround and recommend it as a further task. To make the most of every customer visit, conducting consistent walkarounds for every car is a straightforward yet essential procedure.

2. Creating a rapport. Consumers consider a variety of variables when deciding where to take their cars for maintenance, but their relationship with your service staff may maybe the most significant. Your service advisers need to be trained to behave and think like both customer service agents and mechanics. Ensure that your advisors receive continuous training on standard customer service techniques, such as maintaining eye contact, and that customers are always greeted warmly as soon as they arrive at the service drive.

3. Be ready for every client. Before every appointment, service advisers should always be ready, including knowing the customer’s identity and the history of their car. Customers should feel that your staff is concerned about their problems, and having knowledge of the vehicle’s history will guarantee that the service adviser is aware of impending maintenance needs and any extra services.

4. OpCode for Cancelled Order Service advisors should document denied services on a different line of the repair order, and service managers are required to produce an OpCode for declined services. This enables your business development staff to follow up with clients who have had their services denied and arrange for a follow-up appointment. It doesn’t follow that someone won’t require the service just because they declined once!

5. Making contact with the client Your service crew has to get in touch with the customer to provide any necessary maintenance or repairs while the automobile is being lifted. It’s critical that communications with customers are timely and consistent.

6. Intense Delivery Service advisors must meet with customers and go over all completed work when they come to pick up their cars. This will boost confidence in the work and serve to strengthen the bond with the client.

Sell menu items 7. It’s critical to advertise your various services and let clients know about the services your dealership offers. Creating point-of-sale materials for customers to peruse as they pull up to meet your service advisor is one successful tactic. Accessories, a detailed menu, and new car promotions are good examples of point-of-sale items.

To guarantee that your service advisors are properly taught and equipped to deliver excellent customer service and tremendous value for your dealership, here are a few basic ideas.